ProManage by Royex - Custom Project Management System

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Agentic AI That Drives Your Projects Forward

ProManage by Royex is a custom project management system powered by agentic AI, designed to actively assist your team rather than just track tasks. From automatically prioritizing work based on deadlines and dependencies to suggesting resource allocations and flagging potential bottlenecks, ProManage acts like a smart project coordinator embedded into your workflow. It helps teams stay on schedule, ensures nothing slips through the cracks, and provides actionable insights so managers can make data-driven decisions with confidence.

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Streamline Collaboration, Boost Productivity, and Deliver On Time

Beyond AI, ProManage centralizes all your project information in one platform — tasks, timelines, files, and communication. Teams can collaborate seamlessly, track progress visually with Kanban or Gantt views, and measure performance against goals. Whether you’re managing internal projects, client deliverables, or cross-departmental initiatives, ProManage provides clarity, accountability, and efficiency, helping teams deliver projects faster and with higher quality.

ProManage Agents

FlowMaster

Orchestrates entire project workflows from planning to delivery, automatically structuring tasks, timelines, and dependencies based on project goals. It ensures every project starts with clarity and stays on track without manual setup.

TaskPilot

Manages daily execution by assigning tasks, setting priorities, and tracking progress across teams. It dynamically adjusts workloads and deadlines based on real-time updates to keep projects moving efficiently.

RiskRadar

Continuously scans projects to detect delays, bottlenecks, and resource conflicts before they escalate. It highlights potential risks early and recommends corrective actions to keep timelines and budgets intact.

ResourceSync

Optimizes team allocation by analyzing availability, skill sets, and workload distribution. It ensures the right people are assigned to the right tasks while preventing burnout and underutilization.

InsightBoard

Transforms project data into clear, real-time dashboards and reports, giving stakeholders full visibility into progress, performance, and outcomes. It enables faster, data-driven decision-making at every level.

ClientBridge

Enhances client collaboration by managing updates, feedback, approvals, and communication in one place. It keeps clients aligned with project progress while reducing back-and-forth and miscommunication.

ProManage Modules

Development Project Module

The Development Project module allows you to manage the complete lifecycle of software or IT development projects from kick-off to deployment.

Project Setup

• Link each project to a client from your client database

• Define project start date, development period, and estimated finish date

• Assign a dedicated Project Manager responsible for oversight and approvals

• Assign a Lead Developer who oversees the technical execution

• Classify projects as Ongoing (active development) or Legacy (completed, archived for reference)

Stage Management

Every development project progresses through a standard set of stages that can be customized to match your process. The default stages are:

• Kickoff — initial meeting, requirements gathering, scope definition

• Designing — UI/UX wireframes, prototypes, and design specifications

• Design Approval — client review and sign-off on designs

• Development — core coding and feature build phase

• Demo Presentation — internal or client-facing demo of the working build

• Final Development — bug fixes, revisions based on demo feedback

• Deployment — live launch, server setup, and handover

AMC Project Module

The AMC module manages ongoing maintenance relationships with clients after project delivery.

AMC Setup

• Link the AMC to both a client record and an existing development project

• Define the total available hours in the support pool (e.g. 20 hours/month)

• Assign an AMC Coordinator — responsible for managing the client relationship and issue intake

• Assign a Developer — responsible for resolving the issues raised

Issue & Hour Tracking

• Every issue raised by the client becomes a task in the AMC project

• When a developer logs time on an AMC task, those hours are automatically deducted from the pool

• Real-time visibility into how many hours have been consumed and how many remain

• Track how many issues have been raised, resolved, and are pending

• Measure average resolution time per issue to identify bottlenecks

Time Tracking

ProManage includes a built-in time tracking system that ties directly to tasks.

Task-Based Timer

• Developer opens a task and clicks Start Timer — a clock begins running

• If interrupted, they click Pause — the session is saved without losing any logged time

• At end of day, the developer clicks Stop — the session is committed to the task record

• The next morning, the developer opens the same task and clicks Resume — time accumulates across multiple sessions seamlessly

• Multiple sessions on the same task across multiple days are aggregated into a single total time for that task

Developer Daily Activity Log

• Managers can see, for any developer on any day, exactly which tasks they worked on and for how long

• No manual timesheet submission required — the data is captured automatically through the timer

• Late clock-ins, gaps in the day, and idle time become visible naturally

Task Management

Any user — Admin, Project Manager, or Developer — can create a task within any project or AMC.

Task Creation & Assignment

• Task title and detailed description

• Priority level — High, Medium, Low

• Due date and estimated hours

• Assignment to one or multiple team members simultaneously

• Association with a specific project or AMC

• File and image attachments for reference materials

Task Execution & Submission

Developers work on their assigned tasks and submit them for review when complete. The submission process captures proof of completion and provides context for the reviewer.

• Developer marks task as complete and submits with a written comment explaining what was done

• One or more images or screenshots can be attached to the submission as evidence

• Submitted tasks move automatically to the Project Manager's approval queue

• The developer's task list updates to reflect the pending review status