Elevating Event Management for NEOM Beach Games Digital Hub
About the Client
NEOM, a futuristic region in Saudi Arabia, is renowned for hosting world-class sporting events as part of its innovation-driven vision. For the NEOM Beach Games, the client required a comprehensive digital solution to manage thousands of attendees, media personnel, athletes, and organizers—ensuring a secure, scalable, and seamless experience for all participants.
Project Goals & Objectives
- Develop a centralized event management portal for NEOM Beach Games
- Enable secure registration, accreditation, and badge generation
- Real-time control over venue access and user role-based permissions
- Create a digital dashboard for monitoring attendees and logistics
- Enable communication, updates, and tracking during live events
Challenges Faced
- Needed a custom access control system for multiple user types (athletes, media, staff)
- Required a fast deployment timeline ahead of the games
- System had to sync across multiple venues with live updates
- Strict data privacy and user role restrictions were required
- Needed multi-device support for tablets, desktops, and kiosks
Our Solution
- Needed a custom access control system for multiple user types (athletes, media, staff)
- Required a fast deployment timeline ahead of the games
- System had to sync across multiple venues with live updates
- Strict data privacy and user role restrictions were required
- Needed multi-device support for tablets, desktops, and kiosks
Technology Stack Used
- Frontend: ReactJS
- Backend: ASP.NET Core
- Database: SQL Server
- QR & Badge System: Custom QR generation + printer integration
- Cloud Hosting: Microsoft Azure
- Security: Role-based access, encryption, GDPR-compliant
Platform Gallery
Key Features Delivered
🔹 Event Registration & Role Assignment
- Multi-tier registration forms for athletes, media, VIPs, etc.
- Auto-approval workflows and manual verification options
- Dynamic role assignment (coach, organizer, photographer, etc.)
🔹 Digital Badge & Access Control
- QR-based badge generation for venue access
- Live validation and check-in/check-out
- Secure kiosk/tablet integration at entry points
🔹 Admin Portal & Analytics
- Dashboard for live headcount and role tracking
- Report generation for organizers and event security
- Real-time system updates and status alerts
Results & Impact
- 100% digitalized check-in process with zero manual errors
- Over 3,500 individuals registered and managed via the platform
- Access control helped streamline venue security and logistics
- Seamless coordination between teams using the admin dashboard
- Played a critical role in delivering a world-class event experience